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Proofreading Guide: 10x Helpful Steps

February 27, 2017 2 min read

How to Proofread your Bespoke Custom Design or House Collection PDF Proof...

Proofreading guide

We use the information that you send to us and we know how exciting it is having bespoke custom-made Wedding Invitations, therefore in any excited state, a person can naturally misspell a venue, postcode or a name… even their own (we don’t judge).


Less haste, more speed…The 10 Step Proofreading Guide

Step 1

Once received, print off all your PDF* proofs (invitations and RSVP’s, details, menus, table numbers/names, save the dates, table plan if you have ordered these to match) and go a make a cup of tea. Seriously, put the kettle on. Make sure you have a pen ready as it promotes you (cognitively) to mark/notice any mistakes 

Step 2

Read through it, line-by-line, checking: the introductory text (if any), names, date, times, places/venues, reply/RSVP if applicable, email address, directions, accommodation and gift list/message. Then check the colours – as with all digital designs, the colour will vary, depending on your printer, set it to print ‘Best’, these can still change the gradient – email us if you are having any trouble matching colours to your swatch. Check illustrations, styles, positioning and layouts. Remember, to check ALL the PDF pages

Step 3

Go back to the beginning. Are there any extra spaces between words? Are the text positions correct? Is that Post Code right? Put on your ‘guest hat’ and put yourself in the position of having just opened an envelope to find your invitation? Is there anything missing?

Step 4

Having read it, do you know when, where, how you are attending your wedding?

Step 5

Put it down. Make sure your Bride-to-Be or Husband-to-Be reads this too

Step 6

Do you have an eagle-eyed parent, sibling or friend? A member of your Wedding Party perhaps? Ask them to check this too. Swear them to secrecy if you must

Step 7

Leave it a few hours – yes, really - do not look at it. Your eyes will get used to seeing the proof making it difficult to spot any changes

Step 8

After a few hours, pick it up, read it again with refreshed eyes

Step 9

Make these changes, scan this and send it back to us

Step 10

Make another cup of tea {or glass of something} – you deserve it *smile*


    *PDF = Portable Document Format (Adobe Acrobat)

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